Big Bear Lake — 2023-07-12

CLOSED SESSION PUBLIC COMMUNICATIONS\nAny member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items\nlisted on the agenda, you must do so during Open Session.\nDECLARATION OF CLOSED SESSION ITEMS

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 05/26/2023 THROUGH 06/30/2023 IN THE\nAMOUNT OF $1,525,969.26 AND THE MAY 2023 TREASURER’S REPORT

1.10 RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT WITH EVERFENCE\nCORPORATION FOR THE REPLACEMENT OF THE PERIMETER FENCE AT THE 19-ACRE\nPROPERTY\nCity Council will consider a formal resolution authorizing a construction contract with EverFence\nCorporation for the replacement of the perimeter fencing along portions of the 19-acre property, with a focus\non the frontage of the mobile home park and Alden Road. The existing fence along the 19-acre property is\ndamaged and failing and, as such, staff has developed plans to replace the fencing with new wooden fence\nto improve the functionality and aesthetics along the property as well as enhance privacy for the mobile home\nresidents.\nEnvironmental Determination: This project qualifies for an exemption pursuant to Section 15301 of the\nCalifornia Environmental Quality Act (CEQA).

1.11 RESOLUTION AUTHORIZING AN EXTENSION OF THE AGREEMENT FOR COMPLETION\nOF PUBLIC IMPROVEMENTS FOR TRACT MAP NO. 18580, THE PINES SUBDIVISION\nCity Council will consider a formal resolution authorizing the extension of the Agreement for Completion\nof Public Improvements through August 31, 2024, related to the offsite improvements for Tract Map 18580,\nThe Pines Subdivision, which is located near the intersection of Mill Creek Road and Talmadge Road. There\nis an existing public improvements agreement associated with this subdivision which requires several public\nimprovements be completed as a part of this development, including street and utility improvements. The\nagreement is set to expire on August 31, 2023, and although the improvements are not completed, progress\ncontinues to be made. It is recommended that this agreement be extended for an additional year, through\nAugust 31, 2024.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.12 RESOLUTION AUTHORIZING PURCHASE ORDERS FOR SPECIALIZED EQUIPMENT FOR\nPUBLIC WORKS IN SUPPORT OF GENERAL MAINTENANCE AND SNOW REMOVAL\nCity Council will consider a formal resolution authorizing four (4) purchase orders for specialized equipment\nto support the efforts of Public Works staff related to general maintenance and snow removal activities.\nPublic Works maintains considerable vehicles and equipment to support their efforts, year-round, with a\nsignificant impact associated with snow removal activities. The proposed purchase orders include the\npurchase of a replacement loader, a new multipurpose machine for snow clearing and street sweeping, and\nchains and cutting edges.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.13 RESOLUTION AUTHORIZING THE EXECUTION OF REIMBURSABLE AGREEMENTS WITH\nTHE CALIFORNIA HIGHWAY PATROL (CHP) FOR TRAFFIC MANAGEMENT SERVICES IN\nSUPPORT OF SPECIAL EVENTS\nCity Council will consider a formal resolution authorizing the execution of a reimbursable agreement with\nthe California Highway Patrol (CHP) for traffic management services in support of special events. The City\nrequires the support of the CHP for the management of traffic related to special events, including 4th of July\nand Tour de Big Bear, each year and is required to execute a reimbursable agreement for these services. The\ncost of the event services is based upon the number of officers required and the duration of service and the\ncost of the services is less than $10,000 per event. The proposed resolution will authorize the City Manager,\nor his designee, to execute these agreements on behalf of the City.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.14 RESOLUTION AUTHORIZING A CHANGE ORDER WITH S. PORTER, INC. FOR\nADDITIONAL CONNECTION IMPROVEMENTS RELATED TO THE RATHBUN CREEK\nTRAIL, PHASE III PROJECT\nCity Council will consider a formal resolution authorizing a change order with S. Porter, Inc. to construct\nadditional connection improvements related to the Rathbun Creek Trail, Phase III Project. In June 2023, the\nCity Council awarded a construction contract to S. Porter, Inc. to construct the next phase of the Rathbun\nCreek Trail and during the design and bidding effort, staff identified the need to also construct improved\nconnections between the proposed trail on Sonoma Drive and the Moonridge Corridor. Staff has designed\nthe necessary improvements, which includes complete sidewalk along portions of Elm Street and Moonridge\nRoad and solicited a proposal from S. Porter, Inc. The contractor proposed a price of $173,452.50 for these\nimprovements and has indicated that the additional scope of work can be completed concurrent to the effort\non the trail project.\nEnvironmental Determination: These improvements qualify for an exemption pursuant to Section 15301 of\nthe California Environmental Quality Act (CEQA).

1.15 RESOLUTION APPROVING AND ACCEPTING THE GRANT DEED FROM RUTH L.\nHENRICKS, AS ADMINISTRATOR OF THE ESTATE OF MICHAEL A. MONTEPARA,\nCONVEYING TO THE CITY OF BIG BEAR LAKE THAT CERTAIN REAL PROPERTY\nLOCATED AT 42106 BIG BEAR BOULEVARD PARCEL NO. 2328-111-08-0000; AUTHORIZING\nA FISCAL YEAR 2023-24 BUDGET APPROPRIATION; AND FINDING THE ACTION EXEMPT\nFROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nCity Council will consider a formal resolution approving the grant deed for the property located at 42106\nBig Bear Boulevard (APN 2328-111-08-0000) and authorizing a Fiscal Year 2023-24 Budget Appropriation\nfrom the following unassigned fund balances: General Fund, Sanitation Fund, and Measure Y.\nEnvironmental Determination: The transfer of ownership of the Property is exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations (hereinafter,\n“CEQA Guidelines”) Section 15061(b)(3), as acquisition of the property would not result in potentially\nsignificant impacts to the environment, which are defined by Public Resources Code section 21068 and\nsection 15382 as substantial or potentially substantial adverse changes in the environment, given that the\nproposed action only provides for transfer of title to the Property and any future projects on the Property\nwould be subject to review pursuant to CEQA.\nITEMS REMOVED FROM THE CONSENT CALENDAR

1.4 RESOLUTION APPOINTING REBECCA CANNON AS CITY CLERK AND RESCINDING\nRESOLUTION NO. 2018-33\nCity Council will consider a formal resolution appointing Deputy City Clerk Rebecca Cannon to City Clerk\nand rescinding Resolution No. 2018-33. City Clerk Erica Stephenson was promoted to Assistant City\nManager effective July 1, 2023, resulting in the need to fill the City Clerk position.\nEnvironmental Determination: Under section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.5 RESOLUTION CONCLUDING THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE\nCity Council will consider a formal resolution to conclude the Economic Development Advisory Committee\n(EDAC), a standing committee formed on February 8, 2021, by City Council Resolution No. 2021-19.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.6 TREE DONATION\nCity Council will consider appropriating $1,500 from the City Council contingency fund to purchase a tree\nand plaque for the Herrick family.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.7 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH\nBUCKNAM INFRASTRUCTURE GROUP FOR THE DEVELOPMENT OF A TRAFFIC SIGN\nINVENTORY\nCity Council will consider a formal resolution authorizing a professional services agreement with Bucknam\nInfrastructure Group for the development of a citywide traffic sign inventory. The City’s Public Works\nDepartment is responsible for the maintenance and replacement of approximately 4,500 traffic signs\nthroughout the City but the City lacks a functional inventory of these assets. Staff contacted Bucknam\nInfrastructure Group, who is one of the City’s on-call consultants with an expertise in data gathering and\ninventory management. If awarded, Bucknam Infrastructure Group will conduct a digital imaging process of\nall City streets and develop a functional inventory of all traffic signs, in the form of a database and GIS map.\nEnvironmental Determination: Under section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.8 RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROMANS CONSTRUCTION\nFOR THE STANFIELD CUTOFF PARKING LOT IMPROVEMENTS PROJECT\nCity Council will consider a formal resolution awarding a construction contract to Romans Construction for\nthe Stanfield Cutoff Parking Lot. In August 2022, the transaction closed finalizing the transfer of the Stanfield\nBoardwalks and Parking Lot from the Municipal Water District to the City of Big Bear Lake and, in the time\nsince, the City has completed several improvement projects that enhance the area. Within the adopted Capital\nImprovement Program (CIP) budget for Fiscal Year 2023-24 is funding to reconstruct the parking lot at this\nsite.\nEnvironmental Determination: This project qualifies for an exemption pursuant to Section 15301 of the\nCalifornia Environmental Quality Act (CEQA).

1.9 RESOLUTION AUTHORIZING A NOTICE OF COMPLETION FOR THE KNICKERBOCKER\nCHANNEL FENCE REPLACEMENT PROJECT\nCity Council will consider a formal resolution accepting the work and authorizing the recording a Notice of\nCompletion for the Knickerbocker Channel Fence Replacement Project. In April 2023, the City Council\nawarded a construction contract to EverFence Corporation for this project in the amount of $41,888. Work\ncommenced in early June 2023 and the project was completed, to the satisfaction of Public Works staff, as\nof June 28, 2023.\nEnvironmental Determination: This project qualified for an exemption pursuant to Section 15301 of the\nCalifornia Environmental Quality Act (CEQA).

2.1 PUBLIC HEARING FOR THE PLACEMENT OF SEWER USER FEES ON THE FISCAL YEAR\n2023-24 TAX ROLL\nCity Council will conduct a public hearing to receive comments regarding the placement of the City’s Sewer\nUser Fees on the Fiscal Year 2023-24 tax roll.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required

3.1 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH TRIPEPI\nSMITH FOR VACATION RENTAL OUTREACH SERVICES AND AUTHORIZING A FISCAL\nYEAR 2023-24 BUDGET APPROPRIATION FOR SUCH SERVICES\nCity Council will consider a formal resolution authorizing the City Manager to execute a professional\nservices agreement with Tripepi Smith in an amount not to exceed $24,000 for public engagement services\nin an effort to seek input from community members and property owners regarding the City’s Vacation\nRental Ordinance. The proposed resolution will also seek authorization to appropriate $24,000 from the\nGeneral Fund unassigned fund balance for these services.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS

4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS