San Fernando — 2024-11-18

1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:\na. August 6, 2007 – Special Meeting e. March 9, 2011 – RA Adjourned Meeting\nb. August 6, 2007 – Regular Meeting f. September 17, 2012 – Regular Meeting\nc. November 5, 2007 – CC & RA Special g. May 28, 2024 – Special Meeting\nMeeting\nd. March 7, 2011 – CC 7 RA Special Meeting\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024

10) CONSIDERATION TO APPROVE A SECOND AMENDMENT TO THE CONTRACT SERVICES\nAGREEMENT WITH ENVIROGEN TECHNOLOGIES, INC. FOR THE MAINTENANCE AND REPAIR\nOF THE ION EXCHANGE NITRATE REMOVAL TREATMENT SYSTEMS FOR WELL 7, PLANT 1,\nWELL 3, AND PLANT 2\nRecommend that the City Council:\na. Approve a Second Amendment to the Contract Services Agreement with Envirogen\nTechnologies, Inc. (Contract No. 1920(c)) increasing the annual not-to-exceed amount to\n$200,000 and extending the term for two years plus one optional two-year extension; and\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe Agreement and all related documents.

11) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH YUNEX\nTRAFFIC LLC, FORMERLY SIEMENS MOBILITY, INCORPORATED FOR ON-CALL TRAFFIC SIGNAL\nMAINTENANCE SERVICES\nRecommend that the City Council:\na. Approve a Professional Services Agreement to Yunex Traffic LLC, formerly Siemens Mobility\nIncorporated (Contract No. 2319) in an amount not-to-exceed $200,000, for on-call traffic\nsignal maintenance services for a term of three years; and\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe agreement and all related documents.

12) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES CONTRACT WITH WEST COAST\nARBORISTS, INC. FOR CITY-WIDE TREE MAINTENANCE SERVICES\nRecommend that the City Council:\na. Approve a Professional Services Agreement with West Coast Arborists, Inc. (Contract No.\n2320) for city-wide tree maintenance services in an amount not-to-exceed the annual fiscal\nyear budget appropriation, for a term of three years with two optional one-year extension;\nand\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe agreement.

13) CONSIDERATION TO ACCEPT THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY\nGRANT FUNDS FROM THE FISCAL YEAR 2022-2023 SENATE BILL 1383 LOCAL ASSISTANCE\nGRANT PROGRAM (OWR-4) FOR IMPLEMENTATION OF THE CITY’S SENATE BILL 1383\nPROGRAM, AND ADOPT A RESOLUTION APPROPRIATING FUNDS\nRecommend that the City Council:\na. Accept the Department of Resources Recycling and Recovery Grant Funds from the Fiscal\nYear 2022-2023 Senate Bill 1383 Local Assistance Grant Program (OWR-4) in the amount of\n$75,000 for the implementation of the City’s SB 1383 Program;\nb. Adopt Resolution No. 8350 amending the Fiscal Year 2024-2025 Adopted Budget to\nappropriate grant expenditures and revenues; and\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

14) CONSIDERATION TO APPROVE THE COLOR SCHEME FOR EXTERIOR PAINTING OF CITY HALL\nAND THE POLICE DEPARTMENT\nRecommend that the City Council approve the color scheme for the exterior painting of San\nFernando Civic Center, including City Hall and the Police Department.

15) CONSIDERATION TO APPROVE THE PURCHASE OF FOUR POLICE VEHICLES AND INSTALLATION\nOF REQUIRED EMERGENCY EQUIPMENT, ADOPT A RESOLUTION TO APPROPRIATE THE\nFUNDS, AND APPROVE DISPOSITION OF SURPLUS CITY-OWNED VEHICLES\nRecommend that the City Council:\na. Approve the purchase of four 2025 Ford Explorer police vehicles from National Auto Fleet\nGroup through Sourcewell’s Cooperative Purchasing Program Contract #091521-NAF, in\naccordance with Chapter 2, Article VI, Division 6, Section 2-802 of the City of San Fernando\nMunicipal Code;\nb. Authorize the City Manager to execute a Purchase Order with National Auto Fleet Group in\nan amount not to exceed $245,213 for the purchase of the four vehicles;\nc. Approve a contingency up to $24,521 for any additional costs due to unforeseen vehicle\npurchase related costs;\nd. Approve the purchase of required emergency equipment for outfitting the vehicles in an\namount not to exceed $70,582 with a 10% contingency for unforeseen costs associated with\nequipment installation through an existing agreement with Dana Safety Supply, Inc.;\ne. Approve the purchase and installation of required emergency police radio equipment for\nthe new canine vehicle in an amount not to exceed $11,767 through an existing purchase\norder with Bearcom Inc.;\nf. Adopt Resolution No. 8345 to appropriate Equipment Maintenance and Replacement Fund\nbalance in the amount of $352,083 for the purchase of Police fleet vehicles and the cost\nassociated with outfitting of the vehicles with emergency police equipment;\ng. Declare all vehicles listed in Attachment “C” as surplus and authorize the City Manager, or\ndesignee, to dispose of surplus City-owned vehicles, in accordance with Chapter 2, Article\nVI, Division 7, of the San Fernando Municipal Code; and\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\nh. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

16) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH\nINTERNATIONAL INSTITUTE OF LOS ANGELES TO PARTICIPATE IN THE LOW INCOME FARE IS\nEASY PROGRAM\nRecommend that the City Council:\na. Approve a Memorandum of Understanding with the International institute of Los Angeles\n(Contract No. 2322) for the Low Income Fare is Easy Program; and\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

17) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH LOS ANGELES\nUNIFIED SCHOOL DISTRICT MILLER CAREER AND TRANSITION CENTER FOR A WORK-BASED\nLEARNING OPPORTUNITY VOLUNTEER PROGRAM\nRecommend that the City Council:\na. Approve a Memorandum of Understanding with the Los Angeles Unified School District\nMiller Career and Transition Center/Advanced Transition Skills (Contract No. 2323) for a\nWork-Based Learning Opportunity Volunteer Program;\nb. Authorize the City manager, or designee, to make non-substantive changes and execute all\nrelated documents.

18) CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH BEAR COMMUNICATIONS, INC., DBA BEARCOM TO UPDATE, REPLACE,\nAND INCREASE SECURITY MEASURES FOR THE SAN FERNANDO POLICE FACILITY\nRecommend that the City Council:\na. Approve a First Amendment to the Professional Services Agreement with Bear\nCommunications Inc. dba BearCom (Contract No. 2041(a)) to increase the not-to-exceed\namount by $133,353 from $776,709 to $910,062 to replace the Department’s outdated and\nno-longer supported security camera system and access control system;\nb. Authorize the City Manager, or designee, to utilize $133,353 from the 2022 Urban Area\nSecurity Initiative Grant (Contract No. 2144) for the agreement with BearCom to install and\nmaintain the replacement surveillance and access control system; and\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated agreements.\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024

19) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TURBO DATA\nSYSTEMS, INC., TO PROVIDE ADMINISTRATIVE CITATIONS, PARKING CITATIONS, NOTICE TO\nAPPEAR PROCESSING, AND RACIAL AND IDENTITY PROFILING ACT REPORTING\nRecommend that the City Council:\na. Approve a Professional Services Agreement with Turbo Data Systems, Inc. (Contract No.\n2324) in an amount not-to-exceed $100,000 per fiscal year to provide administrative\ncitations, parking citations, and notice to appear processing, as well as Racial and Identity\nProfiling Act Reporting; and\nb. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

2) CONSIDERATION TO ADOPT RESOLUTION NOS. 24-111 AND 24-112 APPROVING THE\nWARRANT REGISTERS OF NOVEMBER 4, 2024, AND NOVEMBER 18, 2024, RESPECTIVELY\nRecommend that the City Council:\na. Adopt Resolution No. 24-111 approving the Warrant Register dated November 4, 2024; and\nb. Adopt Resolution No. 24-112 approving the Warrant Register dated November 18, 2024.

20) CONSIDERATION TO ADOPT A RESOLUTION ACCEPTING THE CALIFORNIA DEPARTMENT OF\nJUSTICE TOBACCO GRANT PROGRAM FUNDS TO SUPPORT THE UNDER-AGE TOBACCO\nPURCHASE PREVENTION PROGRAM, AND ADOPT A RESOLUTION TO APPROPRIATE THE\nFUNDS\nRecommend that the City Council:\na. Adopt Resolution No. 8347 authorizing the City Manager to execute Memorandum of\nUnderstanding No. DOJ-PROP56-2024-25-1-062 with the Department of Justice;\nb. Accept the California Department of Justice Tobacco Grant Program MOU (Contract No.\n2325) in the amount of $92,241 to support the Police Department’s Under-Age Tobacco\nPurchase Prevention Program;\nc. Adopt Resolution No. 8348 amending the budget for Fiscal Year 2024-2025 to appropriate\nthe grant revenues and expenses; and\nd. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.\nPUBLIC HEARING

21) A PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING CHAPTER 106\n(ZONING) OF THE SAN FERNANDO MUNICIPAL CODE TO ESTABLISH THE MIXED USE OVERLAY\nZONE IN DESIGNATED AREAS OF THE CITY AND AMENDING THE ZONING MAP OF THE CITY OF\nSAN FERNANDO TO ADD THE MIXED-USE OVERLAY TO CERTAIN PROPERTIES IN THE C-1 AND\nC-2 ZONE DISTRICTS; ADOPT AN ORDINANCE AMENDING THE SAN FERNANDO CORRIDORS\nSPECIFIC PLAN (SP-5) FIGURE 4.1 – CITY LAND USE DISTRICTS AND OVERLAYS MAP TO ADD\nTHE DOWNTOWN RESIDENTIAL OVERLAY AND FLEX USE OVERLAY TO 11 PARCELS; AND\nADOPTING MITIGATED NEGATIVE DECLARATION ADDENDUMS\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\nRecommend that the City Council:\na. Conduct a Public Hearing;\nb. Pending public testimony, approve introduction for first reading, in title only, and waive\nfurther reading of Ordinance No. 1728 titled, “An Ordinance of the City Council of the City\nOf San Fernando, California amending Chapter 106 (Zoning) of the San Fernando Municipal\nCode to establish the Mixed Use Overlay Zone in Designated Areas of the City; amending\nthe Zoning Map of the City of San Fernando to add the Mixed Use Overlay to Certain\nProperties in the C-1 and C-2 Zone Districts; and adopting a California Environmental\nQuality Act Mitigated Negative Declaration Addendum”; and\nc. Introduction for first reading, in title only, and waive further reading of Ordinance No. 1729\ntitled, “An Ordinance of the City Council of the City Of San Fernando, California amending\nthe San Fernando Corridors Specific Plan (SP-5) Figure 4.1 – City Land Use Districts and\nOverlays Map to add the Downtown Residential Overlay and Flex Use Overlay to 11 parcels\nand adopting a California Environmental Quality Act Mitigated Negative Declaration\nAddendum.”

22) DISCUSSION AND CONSIDERATION TO APPOINT A COUNCILMEMBER TO SERVE THE\nREMAINDER OF A TWO-YEAR TERM EXPIRING ON MAY 4, 2025 AS THE REGIONAL COUNCIL\nDISTRICT 67 REPRESENTATIVE ON THE SOUTHERN CALIFORNIA ASSOCIATION OF\nGOVERNMENTS\nRecommend that the City Council appoint a Councilmember to the Southern California\nAssociation of Governments Regional Council District 67, to fill the unscheduled vacancy,\neffective immediately, to fill the remainder of a two-year term expiring on May 5, 2025.

23) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION ALLOCATING THE BALANCE OF\nUNUSED COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE SMALL BUSINESS\nASSISTANCE PROGRAM FOR FISCAL YEAR 2024-2025 AND APPROVE UPDATED PROGRAM\nGUIDELINES\nRecommend that the City Council:\na. Adopt Resolution No. 8351 appropriating $235,800 of the Community Development Block\nGrant funds in the City’s Fiscal Year 2024-2025 Adopted Budget including allocating $64,506\nfrom the unallocated CDBG funds in FY 2023-2024 to the Small Business Assistance\nProgram, increasing total funding for the SBAP to $210,110; and\nb. Approve the updated Small Business Assistance Program Guidelines\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024

24) DISCUSSION AND CONSIDERATION REGARDING CREATION OF A DOMESTIC ABUSE RESPONSE\nTEAM (DART) TO RESPOND TO NEEDS IN THE COMMUNITY\nThis item was agendized by Mayor Celeste T. Rodriguez.

25) DISCUSSION AND CONSIDERATION REGARDING COMMISSIONER SELECTION PROCESS,\nAPPLICATION UPDATES, AND CONDUCT STANDARDS\nThis item was agendized by Councilmember Joel Fajardo.\nSTAFF COMMUNICATION INCLUDING COMMISSION UPDATES\nGENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES

3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL\nPRIORITIES\nRecommend that the City Council receive and file the status report for FY 2024-2025\nEnhancements, Capital Projects, and City Council Priorities, and provide direction, as\nappropriate.

4) CONSIDERATION TO APPROVE AN AGREEMENT WITH TYLER TECHNOLOGIES FOR ENTERPRISE\nRESOURCE PLANNING SOFTWARE AND IMPLEMENTATION SERVICES, AND ADOPT A\nRESOLUTION APPROPRIATING FUNDING FOR ERP IMPLEMENTATION COSTS\nRecommend that the City Council:\na. Approve an agreement with Tyler Technologies (Contract No. 2326) for Enterprise Resource\nPlanning Software and Implementation Services;\nb. Adopt Resolution No. 8353 to amend the Fiscal Year 2024-2025 Adopted Budget in the\namount of $133,685 from General Fund Reserves; and\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

5) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING SIDE LETTER\nAGREEMENT BETWEEN THE CITY AND SAN FERNANDO PUBLIC EMPLOYEES\nASSOCIATION/SEIU LOCAL 721 AND ADOPT A RESOLUTION RELATED TO PAID PARENTAL\nLEAVE FOR DEPARTMENT HEAD EMPLOYEES\nRecommend that the City Council:\na. Approve a Memorandum of Understanding Side Letter Agreement (Contract No. 2145(c))\nbetween the City of San Fernando and the San Fernando Public Employees Association to\ninclude Paid Parental Leave;\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\nb. Adopt Resolution No. 8343 amending the salary and benefits for certain employees in\nclassifications designated as Department Heads to include Paid Parental Leave; and\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

6) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE JOB SPECIFICATION FOR A\nWATER SYSTEM OPERATOR AND ADOPT A RESOLUTION AMENDING THE SALARY PLAN FOR\nFISCAL YEAR 2024-2025\nRecommend that the City Council:\na. Adopt Resolution No. 8349 approving the job specification for a Water System Operator;\nb. Adopt Resolution No. 8352 amending the Salary Plan for Fiscal Year 2024-2025; and\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute all\nrelated documents.

7) CONSIDERATION TO AWARD A CONSTRUCTION CONTRACT TO R.C. BECKER, INC. FOR THE\nBUS SHELTER CONSTRUCTION PROJECT, JOB NO. 7609\nRecommend that the City Council:\na. Accept the lowest responsive bid in the amount of $382,541.73 from R.C. Becker, Inc., for\nconstruction of bus shelters;\nb. Approve a Construction Contract with R.C. Becker, Inc. (Contract No. 2316) in an amount\nnot-to-exceed $382,541.73, for the Bus Shelter Construction Project, Job No. 7609;\nc. Approve a project contingency in an amount not-to-exceed 10% of the contract amount, or\n$38,255, to cover costs of unforeseen conditions; and\nd. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe Construction Contract and all related documents.

8) CONSIDERATION TO APPROVE A CONTRACT AMENDMENT WITH UNITED MAINTENANCE\nSYSTEMS EXTENDING THE TERM OF THE EXISTING JANITORIAL CONTRACT, AND APPROVE A\nCONTRACT SERVICES AGREEMENT WITH JJ PROPERTY MAINTENANCE NETWORK\nINCORPORATED FOR JANITORIAL SERVICES\nRecommend that the City Council:\nSpecial and Regular Meeting Notice and Agenda – November 18, 2024\na. Approve a Contract Amendment with United Maintenance Systems (Contract No. 1901(a))\nextending the term of the existing janitorial contract through December 31, 2024, to\nprovide services through the transition period;\nb. Approve a Contract Services Agreement with JJ Property Maintenance Network\nIncorporated (Contract No. 2312) in an amount not to exceed $225,770 for janitorial\nservices for nine public buildings, facilities and parks including day porter services for the\nCity’s Senior Meal and Summer/Winter Day Camp programs.\nc. Authorize the City Manager, or designee, to make non-substantive changes and execute\nthe agreement.

9) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE LOS\nANGELES COUNTY FLOOD CONTROL DISTRICT TO ACCEPT PHASE 3 URBAN AND\nMULTIBENEFIT DROUGHT RELIEF PROGRAM GRANT FUNDS FOR WELL 3 NITRATE REMOVAL\nTREATMENT SYSTEM RELATED PROJECTS AND ADOPT A RESOLUTION APPROPRIATING\nFUNDS\nRecommend that the City Council:\na. Approve a Memorandum of Understanding with the Los Angeles County Flood Control\nDistrict (Contract No. 2317) to Accept Phase 3 Urban and Multibenefit Drought Relief\nProgram Grant Funds in the amount of $750,000 for Well 3 Nitrate Removal Treatment\nSystem Related projects;\nb. Adopt Resolution No. 8344 amending the Fiscal Year 2024-2025 Adopted Budget to\nappropriate Phase 3 Urban and Multibenefit Drought Relief Program Grant Fund\nexpenditures and revenues; and\nc. Authorize the City Manager, or designee, to execute the agreement and all related\ndocuments.

A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) – CONFERENCE\nWITH LEGAL COUNCIL RE ANTICIPATED LITIGATION:\nTwo (2) Matters