Santa Fe Springs — 2024-11-12

12. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH IBE DIGITAL TO\nUPGRADE AND MODERNIZE INFORMATION TECHNOLOGY NEEDS IN THE\nCITY (CITY MANAGER)\nRECOMMENDATION: It is recommended that the City Council:\n1) Authorize the City Manager to execute a Professional Services Agreement with\nIBE Digital to Upgrade and Modernize Information Technology needs in the City\nin the amount of $4,950,057; and\n2) Approve a five (5) percent project contingency in the amount of $247,502; and\n3) Authorize the City Manager, at their discretion, to execute a finance agreement\nfor the payment of hardware, software, and implementation services associated\nwith the project; and\n4) Take such additional, related action that may be desirable.\nCONSENT CALENDAR\nAll matters listed under the Consent Calendar are considered to be routine. Any items a\nCouncilmember wishes to discuss should be designated at this time. All other items may\nbe approved in a single motion. Such approval will also waive the reading of any Ordinance.\nPUBLIC FINANCING AUTHORITY

13. MINUTES OF THE OCTOBER 15, 2024 PUBLIC FINANCING AUTHORITY\nMEETINGS (CITY CLERK)\nRECOMMENDATION: It is recommended that the Public Financing Authority:\n1) Approve the minutes as submitted.

14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED\nTHROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY\n(PFA) (FINANCE)\nNovember 12, 2024: City Council Meeting Page 7 of 17\nRECOMMENDATION: It is recommended that the Public Financing Authority:\n1) Receive and file the report.\nWATER UTILITY AUTHORITY

15. MINUTES OF THE OCTOBER 15, 2024 WATER UTILITY AUTHORITY MEETINGS\n(CITY CLERK)\nRECOMMENDATION: It is recommended that the Water Utility Authority:\n1) Approve the minutes as submitted.

16. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED\nTHROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY\n(WUA) (FINANCE)\nRECOMMENDATION: It is recommended that the Water Utility Authority:\n1) Receive and file the report.\nHOUSING SUCCESSOR

17. MINUTES OF THE OCTOBER 1 AND 15, 2024 HOUSING SUCCESSOR\nMEETINGS (CITY CLERK)\nRECOMMENDATION: It is recommended that the Housing Successor:\n1) Approve the minutes as submitted.\nSUCCESSOR AGENCY

18. MINUTES OF THE OCTOBER 1 AND 15, 2024 SUCCESSOR AGENCY MEETINGS\n(CITY CLERK)\nRECOMMENDATION: It is recommended that the Successor Agency:\n1) Approve the minutes as submitted.\nCITY COUNCIL

19. MINUTES OF THE OCTOBER 1 , 9 AND 15, 2024 REGULAR AND SPECIAL CITY\nCOUNCIL MEETINGS (CITY CLERK)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the minutes as submitted.\nNovember 12, 2024: City Council Meeting Page 8 of 17

20. RESOLUTION NO. 9938 – ESTABLISHING A CITY COUNCIL MEETING\nSCHEDULE FOR CALENDAR YEAR 2025 (CITY CLERK)\nRECOMMENDATION: It is recommended that the City Council:\n1) Adopt Resolution No. 9938:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS\nESTABLISHING A CITY COUNCIL MEETING SCHEDULE THROUGH CALENDAR\nYEAR 2025.\n2) Take such additional, related action that may be desirable.

21. PROPOSED ORDINANCE AMENDMENTS TO CITY COMMISSIONS AND\nCOMMITTEES – AMENDING SECTIONS 32.33, 32.34, AND 32.36 OF CHAPTER\n32 OF TITLE III, AND SECTION 38.45 OF CHAPTER 38 OF TITLE III OF THE\nCODE OF SANTA FE SPRINGS (CITY CLERK)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the first reading of, and approve the ordinance amending Sections\n32.33, 32.34, and 32.36 of Chapter 32 (Commissions and Committees) of Title\nIII, and Section 38.45 of Chapter 38 (City Policies) of Title III of the Santa Fe\nSprings Municipal Code; and\n2) Waive all further readings of this ordinance; and\n3) Direct the City Attorney to make clarifying changes necessary to effectuate the\nintent of the ordinance change; and\n4) Take such additional, related action that may be desirable.

22. RESOLUTION NOS. 9936 AND 9937 – RESOLUTIONS OF THE SANTA FE\nSPRINGS CITY COUNCIL, AMENDING CERTAIN RULES FOR ADVISORY\nCOMMITTEES (CITY CLERK)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve Resolution No. 9936; and\n2) Approve Resolution No. 9937; and\n3) Take such additional, related action that may be desirable.

23. TREASURER’S REPORT OF INVESTMENTS FOR THE QUARTER ENDED\nSEPTEMBER 30, 2024 (FINANCE)\nNovember 12, 2024: City Council Meeting Page 9 of 17\nRECOMMENDATION: It is recommended that the City Council:\n1) Receive and file the report.

24. APPROVE PROFESSIONAL SERVICE AGREEMENTS FOR UNIFORMS AND\nCUSTOM LOGO APPAREL (FINANCE)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve an agreement with Municipal Emergency Services (MES) in the amount\nof $40,000 per fiscal year (total amount shall not exceed $80,000 during the initial\nterm); and\n2) Approve an agreement with Conceptual Marketing (Conceptual Marketing) in the\namount of $40,000 per fiscal year (total amount shall not exceed $80,000 during\nthe initial term); and\n3) Authorize the City Manager to exercise the extension options of each agreement,\nif needed; and\n4) Take such additional, related, action that may be desirable.

25. APPROVE PROFESSIONAL SERVICE AGREEMENT FOR AS-NEEDED\nENCAMPMENT ABATEMENT AND GENERAL CLEAN-UP SERVICES (FINANCE)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve a three (3) year agreement with Mayfield Environmental Engineering\n(Mayfield) in the amount of $125,000 per fiscal year (total initial amount shall not\nexceed $375,000); and\n2) Approve a three (3) year agreement with O.C. Vacuum, Inc. (O.C. Vacuum) in the\namount of $125,000 per fiscal year (total initial amount shall not exceed\n$375,000); and\n3) Approve a three (3) year agreement with Ocean Blue Environmental Services,\nInc. (Ocean Blue) in the amount of $50,000 per fiscal year (total initial amount\nshall not exceed $150,000); and\n4) Authorize the City Manager to exercise the one (1) year extension option of each\nagreement, if needed; and\n5) Take such additional, related, action that may be desirable.

26. AUTHORIZATION TO DISPOSITION SURPLUS ITEMS (FINANCE)\nRECOMMENDATION: It is recommended that the City Council:\nNovember 12, 2024: City Council Meeting Page 10 of 17\n1) Authorize the disposition of eight (8) vehicles and three (3) additional items; and\n2) Direct staff to record revenue related to the auction of any items as miscellaneous\ngeneral fund revenue; and\n3) Authorize the City Manager to take any related and necessary actions.\n4) Take such additional, related action that may be desirable.

27. PROFESSIONAL SERVICES AGREEMENT FOR DOCUMENT SCANNING AND\nDIGITIZING SERVICES (FIRE)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the Professional Services Agreement with Viatron Systems, Inc. and\nallocate $644,627 for Document Scanning and Digitizing Services; and\n2) Authorize appropriation for FY 2024-25 in the amount of $200,000 to City\nManagers’ – City Clerk account (No. 10101115-542050) Contractual Services.\n3) Take such additional, related, action that may be desirable.

28. HISTORIC SEAGRAVE FIRE ENGINE RESTORATION (FIRE)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the 1958 Seagrave restoration project completed by West Coast\nCustoms\n2) Authorize a budget transfer from the Arts & Public Places Fund Account number\n2510 in the amount of $150,000 to General Fund Fire Rescue – Suppression\naccount (No. 10102110-810000) for the Historic Fire Engine Restoration project.\n3) Establish a corresponding expense allocation of $150,000 in the Fire-Rescue -\nFire Suppression activity expenditure account (No.10102110- 543067)\nMiscellaneous Vehicle Repairs.\n4) Take such additional, related action that may be desirable.

29. DONATION OF USED FIRE EQUIPMENT TO NAVOJOA FIRE DEPARTMENT\n(FIRE)\nRECOMMENDATION: It is recommended that the City Council:\n1) The City Council authorizes donating used firefighting equipment to the City of\nNavojoa Fire Department.\nNovember 12, 2024: City Council Meeting Page 11 of 17\n2) Take such additional, related action that may be desirable.

30. RESOLUTION NO. 9934 – SB-1205 ANNUAL INSPECTION OF CERTAIN\nPROPERTIES (FIRE)\nRECOMMENDATION: It is recommended that the City Council:\n1) Acknowledge Receipt of Department of Fire-Rescue Report Regarding the Annual\nInspection of Certain Properties.

31. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY\nREPAIRS FINAL REPORT (TERMINATION OF EMERGENCY DECLARATION)\n(PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Pursuant to California Public Contract Code Section 22050, by a four-fifths vote\nterminate the Emergency Declaration; and\n2) Authorize the City Manager to issue final payments for all related expenses as\nlisted herein; and\n3) Take such additional, related action that may be desirable.

32. LOS ANGELES COUNTY TRAFFIC SIGNAL SYNCHRONIZATION PROJECTS\n(TSSP): SLAUSON AVENUE, NORWALK BOULEVARD, LEFFINGWELL ROAD –\nADD PROJECTS TO CAPITAL IMPROVEMENT PROGRAM (PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve adding the Los Angeles County Traffic Signal Synchronization Projects\n(TSSPs) including Slauson Avenue, Norwalk Boulevard and Leffingwell Road to\nthe Capital Improvement Program; and\n2) Appropriate $63,305 from the Utility Users Tax (UUT) Capital Improvement Fund\nto the Los Angeles County Traffic Signal Synchronization Project (TSSP) on\nSlauson Avenue; and\n3) Appropriate $53,000 from the Utility Users Tax (UUT) Capital Improvement Fund\nto the Los Angeles County Traffic Signal Synchronization Project (TSSP) on\nNorwalk Boulevard; and\n4) Authorize payment of City’s share of project cost for the Slauson Avenue Project\nin the amount of $63,305, and Norwalk Boulevard Project in the amount of\n$53,000 to Los Angeles County via the County’s City Service Request Tracking\nSystem; and\nNovember 12, 2024: City Council Meeting Page 12 of 17\n5) Take such additional, related action that may be desirable.

33. CITY HALL WEST WING OFFICE RENOVATION – AUTHORIZATION TO\nADVERTISE FOR CONSTRUCTION BIDS (PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve adding the City Hall West Wing Office Renovation project to the Capital\nImprovement Program; and\n2) Appropriate $1,665,000 from the Utility Users Tax (UUT) Capital Improvements\nFund to the City Hall West Wing Office Renovation project; and\n3) Approve the Plans and Specifications for the subject project; and\n4) Authorize the City Engineer to advertise for construction bids; and\n5) Authorize the purchase of office furniture for the City Hall West Wing from\nTangram, utilizing cooperative purchasing through Sourcewell Contract Number\n091423-STI and authorize the Finance Director to issue a purchase order to\nTangram in the amount of $410,844.14; and\n6) Authorize the City Manager, or designee, to conduct all negotiations, and to\nexecute and submit all documents including, but not limited to, purchase orders,\nagreements, amendments, payment requests and so forth, which may be\nnecessary for the completion of project; and\n7) Authorize the City Clerk to file a Notice of Exemption for the subject project with\nthe Los Angeles Registrar-Recorder; and\n8) Take such additional, related action that may be desirable.

34. FIRE STATION HEADQUARTERS OFFICE RENOVATION – AUTHORIZATION TO\nADVERTISE FOR CONSTRUCTION BIDS (PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve adding the Fire Station Headquarters Office Renovation project to the\nCapital Improvement Program; and\n2) Appropriate $1,134,000 from the Utility Users Tax (UUT) Capital Improvements\nFund to the Fire Station Headquarters Office Renovation project; and\n3) Approve the Plans and Specifications for the subject project; and\n4) Authorize the City Engineer to advertise for construction bids; and\n5) Authorize the purchase of office furniture for the Fire Station Headquarters from\nTangram, utilizing cooperative purchasing through Sourcewell Contract Number\nNovember 12, 2024: City Council Meeting Page 13 of 17\n091423-STI and authorize the Finance Director to issue a purchase order to\nTangram in the amount of $175,116.59; and\n6) Authorize the City Manager, or designee, to conduct all negotiations, and to\nexecute and submit all documents including, but not limited to, purchase orders,\nagreements, amendments, payment requests and so forth, which may be\nnecessary for the completion of project; and\n7) Authorize the City Manager to execute a contract with WILLSCOT in the amount\nof $59,620.35 for Fire Department temporary office trailers; and\n8) Authorize the City Clerk to file a Notice of Exemption for the subject project with\nthe Los Angeles Registrar-Recorder; and\n9) Take such additional, related action that may be desirable.

35. CITY-WIDE STREET LIGHT LED CONVERSION PROJECT – AUTHORIZATION\nTO ADVERTISE FOR CONSTRUCTION BIDS (PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the Contract Documents for the project; and\n2) Authorize the City Engineer to advertise for construction bids, and\n3) Take such additional, related action that may be desirable.

36. APPROVE A CONTRACT SERVICES AGREEMENT WITH DANIEL ZAMORA’S\nLANDSCAPING FOR LANDSCAPING SERVICES (PUBLIC WORKS)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve a Contract Services Agreement with Daniel Zamora’s Landscaping for\nlandscaping services for an annual not-to-exceed fee of $45,060 and a term of\nfive (5) years with two optional one-year extensions; and\n2) Authorize the City Manager to execute the agreement on behalf of the City; and\n3) Take such additional, related action that may be desirable.

37. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP) FOR A\nCOMPEHENSIVE ZONING CODE UPDATE (COMMUNITY DEVELOPMENT)\nRECOMMENDATION: It is recommended that the City Council:\nNovember 12, 2024: City Council Meeting Page 14 of 17\n1) Authorize staff to advertise the Request for Proposals (RFP) for the\nComprehensive Zoning Code Update, in accordance with the proposed bid\nschedule; and\n2) Take such additional, related action that may be desirable.

38. APPROVAL OF THREE OPERATING AGREEMENTS WITH CLEAR CHANNEL\nOUTDOOR, LLC FOR POSTER BILLBOARD CONVERSIONS\n(COMMUNITY DEVELOPMENT)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the attached Operating Agreements between the City of Santa Fe\nSprings and Clear Channel Outdoor, LLC, allowing Clear Channel Outdoor, LLC\nto convert five existing static poster billboard faces to electronic poster billboards;\nand\n2) Direct the City Attorney to make clarifying changes necessary to effectuate the\nintent of the Agreements; and\n3) Take such additional, related action that may be desirable.

39. PUBLIC ARTWORK FOR RAISING CANE’S RESTAURANT COMPANY\n(COMMUNITY SERVICES)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the public artwork for Raising Cane’s (Raising Cane’s) Restaurant\nCompany, and\n2) Take such additional, related action that may be desirable.

40. CALIFORNIA STATE LIBRARY GRANT AWARD FOR THE ZIP BOOKS\nPROJECT AT THE SANTA FE SPRINGS LIBRARY\n(COMMUNITY SERVICES)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve and authorize the Director of Community Services to execute the\nagreement grant agreement from the California State Library for the Zip Books\nProject at the Santa Fe Springs City Library; and\n2) Approve the recognition of $5,627 in grant funds awarded by the California State\nLibrary, and authorize the deposit of these funds into the Library & Cultural\nServices Administration's State Grants/Subventions revenue account (No.\n10105699-442000); and\nNovember 12, 2024: City Council Meeting Page 15 of 17\n3) Approve an increase in expense authority by $5,627 in the Library & Cultural\nServices Administration's Books & Subscriptions expenditure account (No.\n10105699-522000) to allow for the expenditure of the grant funds; and\n4) Take such additional, related action that may be desirable.

41. PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM\nMEMORANDUM OF UNDERSTANDING FOR REPORT YEAR 2022\n(COMMUNITY SERVICES)\nRECOMMENDATION: It is recommended that the City Council:\n1) Authorize the City Manager to execute the Memorandum of Understanding (MOU)\nwith the Los Angeles County Metropolitan Transportation Authority (LACMTA) for\nthe Proposition A Discretionary Incentive Grant Program National Transit\nDatabase (NTD) for report year 2022; and\n2) Approve the recognition of $8,812 in Proposition A grant funds awarded for our\nvoluntary collection and reporting of FY 2021-22 ridership data. These funds will\nbe recorded in the Special County Transit Tax Fund, account 2410-2427; and\n3) Establish a corresponding expense allocation of $8,812 in the Community\nServices – Transit Services activity expenditure account (No.10105850-521000)\nto support cost of collection and reporting data; and\n4) Take such additional, related action that may be desirable.

42. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN\nTHE CITY OF SANTA FE SPRINGS AND THE WHITTIER UNION HIGH SCHOOL\nDISTRICT REGARDING COLLABORATION AND FINANCIAL COMMITMENT TO\nTHE PROPOSED ATHLETIC FACILITIES PROJECT AT SANTA FE HIGH\nSCHOOL (PARKS & RECREATION)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the attached Memorandum of Understanding By and Between the City\nof Santa Fe Springs and the Whittier Union High School District Regarding\nCollaboration and Financial Commitment to the Proposed Athletic Facilities\nProject at Santa Fe High School; and\n2) Appropriate $1.76 million from the City’s Utility Users Tax to fund the City’s\ncontribution to this project\n3) Directs the City Attorney to make clarifying changes necessary to effectuate the\nintent of the Agreement; and\n4) Take such additional, related action that may be desirable.\nNovember 12, 2024: City Council Meeting Page 16 of 17

43. AUTHORIZE TRANSFER OF FUNDS FROM HERITAGE ARTS FUND TO\nAQUATIC CENTER CAPITAL PROJECT FUND (PARKS & RECREATION)\nRECOMMENDATION: It is recommended that the City Council:\n1) Authorize a transfer from the Heritage Arts Fund (Fund 2510) to the Aquatic\nCenter Capital Project Fund 4154 (Project Number PW220014) in the amount of\n$190,000; and\n2) Authorize an appropriation adjustment to account 4154 Project Number\nPW220014 (Aquatic Center Project) for art-related enhancements; and\n3) Take such additional, related action that may be desirable.

44. AUTHORIZE PROFESSIONAL SERVICES AGREEMENT WITH SOLOTECH FOR\nUPGRADES TO AUDIO AND VISUAL EQUIPMENT AT 4 CITY FACILITIES\n(PARKS & RECREATION)\nRECOMMENDATION: It is recommended that the City Council:\n1) Authorize a transfer from the FY 2024-25 General Fund Reserve to Capital Project\nFund 4154 (Project Number CS250001 ) Audio and Visual Equipment Upgrades\nin the amount of $329,932.30; and\n2) Approve an appropriate adjustment to account 4154 (Project number:CS250001)\nAudio and Visual Equipment Upgrades for the AV equipment project; and\n3) Approve the Professional Services Agreement between the City of Santa Fe\nSprings and Solotech for procurement and installation of new audio and visual\nequipment at 4 City facilities; and\n4) Directs the City Attorney to make clarifying changes necessary to effectuate the\nintent of the Agreement; and\n5) Take such additional, related action that may be desirable.

45. APPROVAL OF FACILITY RESERVATION AND USE POLICY\n(PARKS & RECREATION)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the new Facility Use and Reservation Policy, designed to establish a\nuniform framework for managing reservations and facility use across all City\nfacilities; and\nNovember 12, 2024: City Council Meeting Page 17 of 17\n2) Direct the City Attorney to make clarifying changes necessary to effectuate the\nintent of the Agreement; and\n3) Take such additional, related action that may be desirable.\nAPPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS\nCOUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING\nCouncil member announcements; requests for future agenda items; conference/meetings\nreports. Members of the City Council will provide a brief report on meetings attended at the\nexpense of the local agency as required by Government Code Section 53232.3(d).