Alhambra — 2023-04-24

1. COMMENDATIONS: OUTGOING COMMISSION MEMBERS – F2M23-3, F2M23-34\nThe City Council, on behalf of the citizens of Alhambra, wishes to recognize the City’s\noutgoing Board and Commission members for their outstanding and dedicated service to\nthe City of Alhambra. Mayor Andrade-Stadler will present the Certificates of Service.\nGLENN BARNETT\nParks & Recreation Commission\n(8 years)\nFRANK BODEMAN\nParks & Recreation Commission\n(8 years)\nANDREA GUTIERREZ\nYouth Commission\n(4 years)\nMEGHAN WEBSTER\nYouth Commission\n(4 years)

10. AWARD CONTRACT: MAIN STREET SEWER MAIN REPLACEMENT PROJECT\nBETWEEN GRANADA AVENUE AND EL MOLINO STREET – F2M23-26, N2M23-24,\nC2M23-26, M2M23-57\nOn February 27, 2023, the City Council approved the distribution of a Notice Inviting Bids\nfor the Main Street Sewer Main Replacement Between Granada Avenue and El Molino\nStreet. On March 30, 2023, bids were opened by the City Clerk. Ten bids were received,\nwhich ranged from base bid amounts of $673,020 to $1,622,700. GRBCON Inc. submitted\nthe lowest qualified bid at $673,020.00. In addition to base bid amount, GRBCON Inc.\nsubmitted $37,859.00 under the Alternative Bid Schedule. Staff reviewed the bid\nsubmitted by GRBCON Inc. and found it to be in full compliance and conformance with\nthe project specifications.\n5\n4-24-23\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nGRBCON Inc., for the Main Street Sewer Replacement Project between Granada Avenue\nand El Molino Street in an amount not to exceed $710,879.00; find the Main Street Sewer\nReplacement Project between Granada Avenue and El Molino Street categorically exempt\nfrom California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section\n15301 (b); and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-58)

11. AWARD CONTRACT: PROFESSIONAL ENGINEERING SERVICES FOR THE SEWER\nSYSTEM FLOW MONITORING AND CAPACITY ANALYSIS STUDY – F2M23-27,\nRFP2M23-4, C2M23-27\nOn February 27, 2023, the City Council approved the distribution of a Request for\nProposals for Engineering Design Services for the Sewer System Flow Monitoring and\nCapacity Analysis Study. Staff reviewed and evaluated the proposal received. Based on\nqualifications, experience, reputation, responsiveness, availability and cost, Utility\nsystems, Science & Software, Inc. was selected as the most responsive firm.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nUtility Systems, Science & Software, Inc. for the Sewer System Flow Monitoring and\nCapacity Analysis Study in an amount not to exceed $83,665.00; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-59)

12. NOTICE INVITING BIDS: FRONT STREET WATER MAIN REPLACEMENT AND ZONE\nCHANGE - PHASE 1 – F2M19-20, N2M23-45\nCurrently, Mission Road is the dividing line between the South Zone and North Zone - the\ntwo major pressure zones in the City. The break in pressure zones exists because of the\ntopography of the City. With the pressure zone break at its current location, residents along\nFront Street experience low water pressure. Hydraulic testing conducted in the area of\nFront Street between Marengo and Atlantic have shown that moving the zone break south\nto Shorb Street and replacing the existing four-inch cast iron water mains in this area\nwould significantly increase the water pressure and fire flow capability in the area. The\nproject involves construction in three phases, sequentially over the next three years with\none section of the project occurring each year. This project is Phase 1 which will be on\nFront Street from Atlantic Boulevard to Olive Avenue.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Front Street Water Main Replacement and Zone Change -\nPhase 1 with bids due no later than 10:30 a.m. on May 25, 2023 and opened at 11:00 a.m.\nthat same day.

13. NOTICE INVITING BIDS: REHABLITATION OF THE STORM DRAIN ON MONTEZUMA\nAVENUE – F2M23-40, N2M23-46\n6\n4-24-23\nThe City of Alhambra Utilities Department is responsible for inspection, maintenance and\nrepair of the storm drain system in the public right-of-way and in drainage easements. The\nstorm drain pipe at Montezuma Avenue, located from 2801 Montezuma Avenue to\nRamona Avenue, has been broken and needs to be repaired to handle normal water flow\nbefore flooding occurs. Due to the pipe passing through many private properties, the pipe\nlining method is a preferable way to repair the pipe. This storm drain pipe is 36-inch in\ndiameter and approximately 350 feet in length. Plans and specifications have been\nprepared; staff has reviewed the plans and found them to be consistent with City\nstandards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Rehabilitation of the Storm Drain on Montezuma Avenue\nProject with bids due no later than 10:30 a.m. on May 18, 2023, and opened at 11:00 a.m.\nthat same day.

14. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS\nAND AGREEMENTS FOR PROJECTS FUNDED THROUGH THE STATE OF\nCALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) ON BEHALF OF\nTHE CITY – F2M23-18, R2M23-25\nThe City of Alhambra is eligible to receive state and federal funding for various\ntransportation projects through the State of California Department of Transportation\n(Caltrans). To ensure receipt of state and federal funding for these projects, the City\nCouncil must adopt a resolution designating the City Manager as the authorized official to\nexecute documents and agreements for projects funded through Caltrans. Additionally,\nfrom time to time, the City submits grant applications for state or federally funded\nprograms. The City has been awarded state or federally funded grants for Capital\nImprovements Projects, which are managed by the Public Works Department. The state\nor federally funded grants, administered by Caltrans, require submittals from the City at\nthe time of submission of the grant application, at the acceptance of the grant, during the\ngrant project implementation, and/or following the grant project completion. In order to\ncomply with the state and federal requirements on certain submittals, staff recommends\nhaving the City Manager or her designee sign all state and federally funded documents.\nRecommended Action: City Council adopt Resolution No. R2M23-25 entitled: A\nResolution of the Alhambra City Council authorizing the City Manager or designee to\nexecute all documents and agreements for projects funded through the State of California\nDepartment of Transportation (Caltrans)

15. RESOLUTION APPROVING A REVISED SIDE LETTER OF AGREEMENT AMENDING\nTHE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AHAMBRA\nAND THE ALHAMBRA POLICE DISPATCH ASSOCIATION – F2M23-2, C2M21-51,\nR2M23-22\nFollowing the City Council’s approval of the Side Letter with the Alhambra Police Dispatch\nAssociation (APDA) at the Council meeting of April 10, 2023, staff discovered a clerical\nerror that incorrectly referenced the wrong fiscal years and effective dates for the salary\nincreases that were agreed upon. The revised side letter reflects the corrected fiscal years\n7\n4-24-23\nand effective dates for the salary increases. Adoption of a resolution to implement these\nrevised changes and to correct the record is required.\nRecommended Action: City Council adopt Resolution No. R2M23-22 entitled: A\nResolution of the Alhambra City Council approving a Revised Side Letter amending the\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nDispatch Association and amending the City of Alhambra Compensation Plan,\nsuperseding Resolution No. R2M23-18

16. RESOLUTION APPROVING A THIRD SIDE LETTER OF AGREEMENT WITH THE\nALHAMBRA MANAGEMENT EMPLOYEES’ ASSOCIATION FOR A POSITION TITLE\nCHANGE – F2M23-2, C2M17-70, R2M23-24\nFollowing the resignation of an employee in November 2022, City staff conducted two\nrecruitments, each time attempting to fill a vacancy in the Marketing and Community\nEngagement Specialist position. Both recruitments failed to produce viable and qualified\ncandidates to fill the position. Following the failed recruitments, staff researched\ncomparable positions within the field and discovered similar positions to possess “Public\nInformation” and/or “Communications” within their titles. Therefore, in order to bring the\nposition title in line with industry standards, a title change from Marketing and Community\nEngagement Specialist to Public Information Specialist was proposed to the Alhambra\nManagement Employees’ Association (AMEA). The City and AMEA have conferred and\nreached agreement regarding amending the existing MOU and class specification from\nMarketing and Community Engagement Specialist to Public Information Specialist.\nAdoption of a resolution approving the third Side Letter Agreement is necessary to\nmemorialize the change.\nRecommended Action: City Council adopt Resolution No. R2M23-24 entitled: A\nResolution of the Alhambra City Council approving a Third Side Letter to the Memorandum\nof Understanding between the City of Alhambra and the Alhambra Management\nEmployees’ Association to memorialize AMEA’s agreement to change the title of the\nclassification of Marketing and Community Engagement Specialist to Public Information\nSpecialist in the existing Memorandum of Understanding and to the class specification.

17. RESOLUTION DECLARING CITY’S INTENTION TO DISPOSE OF REAL PROPERTY\nAND SETTING THE DATE FOR A PUBLIC HEARING TO CONSIDER THE\nDISPOSITION OF PROPERTY ADJACENT TO STORY PARK – F2M21-22, R2M23-23\nIn January 2021, the City received a complaint from a neighbor regarding leaves falling\nfrom an oak tree from a vacant, adjacent property creating a hazard on Story Place. Staff\ninvestigated the matter and determined the property in question was part of Story Park.\nThe investigation also revealed the land was landlocked and only accessible through the\nsix adjacent residential properties. Given the location and status of this landlocked,\nunimproved and publicly inaccessible property, staff believes the property is more properly\nreconfigured to be part of the adjacent residential properties. This will eliminate\nmaintenance and liability issues for the City. In April 2022, the City Council directed staff\nto move forward to dispose of the property. Pursuant to California Government Code\n§38503, before the disposition of such property, the City Council is required to adopt a\nResolution of Intention describing the proposed abandonment of property and to fix a time,\n8\n4-24-23\nat least thirty days after adoption of the Resolution of Intention, when it will consider and\ntake action to order all or any portion of the park abandoned and the land sold or otherwise\ntransferred. This public hearing is scheduled for June 26, 2023. The Lot Line Adjustment,\nGeneral Plan Amendment, and Zone Change applications, along with a Resolution\ndeclaring the Property to be exempt surplus under provisions of California Government\nCode §54220, et seq. (the “Surplus Land Act”), will also be presented to the City Council\non that date.\nRecommended Action: City Council adopt Resolution No. R2M23-23 entitled: A\nResolution of the City Council of the City of Alhambra, California, declaring its intention to\ndispose of real property and setting the date for a meeting to consider the disposition of\nproperty declaring the City’s intention to dispose of the unimproved real property\napproximately 12,937 square feet in size that is part of Story Park (APN 5337-002-900)\nbut is separated from the improved portion of Story Park by a concrete channel known as\nthe San Pascual Wash, and set a Public Hearing date of June 26, 2023 at 6:00 p.m., or\nas soon thereafter as the matter may be heard, to consider and take action to order that\nlandlocked, inaccessible and unimproved portion of the park abandoned and the land\ntransferred.

18. AUTHORIZATION TO ENTER INTO A COOPERATIVE AGREEMENT WITH\nCALTRANS FOR THE 710 STUB IMPROVEMENTS INTO A FOUR-LANE ARTERIAL\nAND APPROPRIATION OF FUNDS – F2M19-32, C2M23-28, M2M23-60\nOn March 13, 2023, the City Council authorized a Cooperative Agreement with Caltrans\nfor the Fremont Ramp and Interchange Improvements as part of the “Advancing\nAlhambra” project to improve local roads and safety for residents and reduce traffic and\ncongestion in Alhambra. Alhambra’s traffic studies in 2020 and scoping in 2021 identified\nspecific locations for mobility improvement consideration including the on/off ramps at\nFremont, Atlantic, Garfield and the conversion of the 710 Stub at Valley into a four-lane\narterial. The improvements are anticipated to keep motorists on the I-10 rather than\nencourage repeat cut through via Alhambra’s streets and neighborhoods. Since traffic will\nbe more efficient with less congestion, the improvements will aid in reducing idling and\nimproving air quality in Alhambra. This Cooperative Agreement is specifically for those\nimprovements along the 710 Stub at Valley. The project reduces the Stub from a six-lane\nfreeway corridor to a four-lane local arterial. Featured with the new arterial are biking\nlanes, a pedestrian walkway, lighting, parkways with trees and landscape, and stormwater\npre-treatment elements including water capture and reuse elements.\nRecommended Action: City Council authorize entering into a Cooperative\nAgreement, subject to review and approval by the City Manager and the City Attorney, by\nand between the City of Alhambra and the California Department of Transportation\n(Caltrans) for the Project Initiation Document (PID) for the 710 Stub Improvements Into a\nFour-Lane Arterial; approve an appropriation of funds in the amount of $200,000 for\nCaltrans’ review of the project; and, direct staff to undertake the steps necessary to finalize\nthe Council’s actions. (M2M23-60)

19. NOTICE INVITING BIDS: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT\n– F2M23-41, N2M23-47\n9\n4-24-23\nOn January 23, 2023, the City Council approved the reallocation of American Rescue Plan\nAct (ARPA) funds not to exceed $481,942 to fund certain Almansor Court Exterior\nImprovement Projects. Specifications and bid documentation have been completed for\nthe Almansor Court Exterior Improvement Project. The project will include new paint and\nstucco to the exterior of the Almansor Court building. Bids are due no later than 10:30 a.m.\non May 25, 2023, in the office of the City Clerk and will be opened at 11:00 a.m. that same\nday.\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the Almansor Court Exterior Improvement Project; and,\ndirect staff to undertake the steps necessary to finalize Council’s action.

2. CERTIFICATE OF SERVICE: PARKS CREW CHIEF GERARDO MOTA – F2M23-3\nMayor Andrade-Stadler and the City Council wish to commend and thank Parks Crew\nChief Gerardo Mota for his 25 years of faithful and loyal service to the Parks & Recreation\nDepartment and the City of Alhambra. Mayor Andrade-Stadler will present a Certificate of\nService plaque to Mr. Mota for his outstanding work for the City.\n2\n4-24-23

20. AWARD CONTRACT: PURCHASE OF A HIGH-FREQUENCY RADIO UNIT – F2M23-\n6B, C2M23-21, M2M23-61\nThe Fire Department applied for grant funding in the amount of $60,000 from the California\nGovernor’s Office of Emergency Services (Cal OES) under the High Frequency\nCommunications Program to purchase a high-frequency radio unit, including installation,\ntraining and unlimited access to the dedicated FCC frequencies to support emergency\ncommunications. The Fire Department was notified by Cal OES that the request had been\napproved for the radio unit purchase. NVIS Communications, LLC is the preselected\nvendor under the Cal OES grant for the purchase of equipment. The purchase is allowable\nper Alhambra Municipal Code §3.36.080(E). The grant performance period for the project\nis April 1, 2022 to October 31, 2023.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to NVIS Communications, LLC for the\npurchase of a high-frequency radio unit and training in an amount not to exceed $60,000;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-61)

21. AWARD OF CONTRACT FOR THE FIRE DEPARTMENT STATION 71 WOMEN’S\nLOCKER/BATHROOM REMODEL PROJECT AND APPROPRIATION OF\nEXPENDITURES – F2M23-23, N2M23-15, C2M23-23, M2M23-64\nOn February 13, 2023, the City Council approved a Notice Inviting Bids for the Fire\nDepartment’s Station 71 Women’s Locker/Bathroom Remodel Project. On March 16,\n2023, the City Clerk received four bids for this project, which ranged from $83,224.00 to\n$432,500.00. On March 29, 2023, the lowest bidder company informed the City they were\nwithdrawing their bid. Staff reviewed the remaining bids and found the bid from Dynasty\nBuilders, Inc. to be the next lowest responsive bid. Dynasty Builders, Inc. has the\nnecessary licenses to complete the project; worked on previous projects in Alhambra; and,\nhad favorable reference checks.\nRecommended Action: City Council 1) Award a contract, subject to final language\napproval by the City Manager and City Attorney, to Dynasty Builders, Inc. in the amount\nof $171,633.25 for the Alhambra Fire Department Station 71 Women’s Locker/Bathroom\nRemodel Project; determine the project is exempt from CEQA pursuant to CEQA\nguidelines section 15301; direct staff to undertake the steps necessary to finalize the\nCouncil’s action; and, 2.) Approve an additional appropriation from the Capital Outlay Fund\n10\n4-24-23\nin the amount of $71,633.25 under expenditure Account No. 310.30.3010.92137. The\nremaining balance of $100,000.00 for this project is funded from the American Rescue\nPlan Act Fund. (M2M23-64)

22. AWARD CONTRACT: PURCHASE OF A PUMPPOD USA MOBILE DRAFTS UNIT –\nF2M23-6B, C2M23-22, M2M23-63\nStaff is recommending the purchase of a Direct Recirculating Apparatus Firefighting\nTraining & Sustainability (DRAFTS) unit from PumpPod USA. The mobile DRAFTS unit\nemploys recycled water versus tapping hydrant water for each evolution. The system\nutilizes a catch trailer for a firefighter or an apparatus to direct water flow into a recycling\nchamber. The water is recycled, reused, and stored after each training. The unit with the\nportable hydrant allows the Department to train firefighters with full flowing water. In\naddition, the Engine Companies can train without having to call “Out of Service” thus\nsignificantly increasing the hours of training but reducing time and costs related to these\nexercises. The Fire Department was awarded a grant in the amount of $203,000.00 for\nUrban Search and Rescue (US & R) equipment, supplies, and training from the State\nHomeland Security Grant Program. The purchase of the unit will be covered by this grant.\nPursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be\ndispensed when the equipment can only be obtained from one source (sole source).\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Think Pod Inc., dba PumpPod USA,\nfor the purchase of a Direct Recirculating Apparatus Firefighting Training & Sustainability\n(DRAFTS) unit, in an amount not to exceed $119,064.31; and, direct staff to undertake\nthe steps necessary to finalize the Council’s action. (M2M23-63)

23. ADOPTION OF THE 2023 STRATEGIC PLAN – F2M23-35, M2M23-65\nThe City Council, City Manager, Department Heads and Facilitator William Kelly of Kelly\nAssociates Management Group held a Special Council Meeting for a Strategic Planning\nSession on March 30, 2023 to update the City’s current Strategic Plan (adopted in 2021).\nFollowing the meeting, staff met to review the Council’s goals and objectives and discuss\nstrategy and status of the new and updated strategic plan ideas with detailed goals and\nmetrics to guide staff. On April 17, 2023, the City Council held a second special Council\nmeeting to review all of the items on the updated 2023 Strategic Plan. The new Strategic\nPlan contains six Goals, defined: Goal 1: Enhance Public Safety; Goal 2: Improve\nInfrastructure and Mobility; Goal 3: Create a Strong Financial Base and Strong Economic\nBase (Economic Development); Goal 4: Enhance Transparency and Open Governance;\nGoal 5: Promote Sustainability; and, Goal 6: Improve Housing Opportunities. Staff will\nbring updates on the 2023 Strategic Plan to the Council on a quarterly basis.\nRecommended Action: City Council adopt the 2023 Strategic Plan and direct staff\nto undertake the steps necessary to finalize the Council’s action. (M2M23-65)

24. TREASURER’S REPORT – F2M23-1\n11\n4-24-23\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of March 2023, listing all of\nthe City's investments as of March 31, 2023.

25. PERSONNEL ACTIONS – F2M23-1\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated April 24, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

26. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (236844\nthru 236994 in the amount of $1,440,099.91 for the period ending February 2, 2023; Final\nCheck List (236995 thru 237126) in the amount of $702,401.94 for the period ending\nFebruary 9, 2023 and Schedule of Wire Transfers in the amount of $11,272,174.95 for the\nweek ending February 3, 2023; Final Check List (237127 thru 237257) in the amount of\n$826,345.06 for the period ending February 16, 2023 and Schedule of Wire Transfers in\nthe amount of $50,724.33 for the week ending February 10, 2023; Final Check List\n(237258 thru 237347) in the amount of $206,375.61 for the period ending February 23,\n2023 and Schedule of Wire Transfers in the amount of $1,885,664.98 for the week ending\nFebruary 17, 2023; and, Final Check List (237348 thru 237348) in the amount of $8,000.00\nfor the period ending February 27, 2023 and Schedule of Wire Transfers in the amount of\n$999,876.46 for the week ending February 24, 2023..

3. PROCLAMATION: ARBOR DAY – F2M23-3\nRatify the action of Mayor Andrade-Stadler in proclaiming April 28, 2023 as ARBOR DAY\nin Alhambra. Mayor Andrade-Stadler will present the Arbor Day proclamation to Director\nof Parks & Recreation Michael Macias.\nPRESENTATIONS

4. STATE OF THE CITY ADDRESS – F2M23-16\nMayor Andrade-Stadler will provide insight on the current state of the City and the progress\nthat has been made over the past year.\nRecommended Action: City Council receive and file the informational report.

5. APPROPRIATE FUNDS TO EXECUTE THE CONSTRUCTION OF THE ALHAMBRA\nCOMMUNITY CENTER THROUGH A SPECIFIED GRANT FUNDED BY THE\nCALIFORNIA BUDGET ACT OF 2022 AND ADMINISTERED THROUGH CALIFORNIA\nSTATE PARKS – F2M18-54, F2M22-65, M2M23-62\nOn March 27, 2023, Resolution No. R2M23-15 was approved and passed by the City\nCouncil authorizing the application and receipt of grant funds for the construction of a new\ncommunity center pursuant to policies and procedures for local assistance specified\ngrants. On April 17, 2023, staff received the grant contract for the project and the City\nManager signed the agreement as designated by Resolution No. R2M23-15. In order to\nproceed with the development of this important community project, staff is requesting the\nCity Council appropriate grant revenue and expenditure funds in the 2022-2023 Fiscal\nYear Budget. In addition, as with other community projects of this magnitude and\ncomplexity, staff is recommending one and/or two Councilmembers provide support to the\nCity’s consultant selection and project monitoring process. In this regard, Council\ninvolvement will provide valuable opportunity to successfully guide the project toward\ncompletion and in alignment with the Council’s expectations and provide opportunity to\nreport regular updates to the entire Council.\nRecommended Action: City Council appropriate revenue and expenditure funds for\nthe Specified Grant from the Budget Act of 2022, AB179, Chapter 249, Control Section\n19.56, Item 3790-101-0001(k) Other Community Services, in the amount of $25,000,000;\nrecommend one and/or two Councilmembers as a Sub-Committee; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-62)\nCONSENT AGENDA (Item Nos. 6 – 26)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

6. CONSIDERATION OF A CHIEF OF POLICE CONTRACT WITH GARRETT KENNEDY\n– F2M-71, F2M23-2, C2M23-20, M2M23-66\n3\n4-24-23\nChief of Police Kelley Fraser recently notified the City Manager of plans to retire as of May\n10, 2023. Garrett Kennedy was hired by the City on March 26, 2001 and during his tenure\nwith the Alhambra Police Department, has risen through the ranks as Police Officer, Police\nCorporal, Police Sergeant, Police Lieutenant/Commander and most recently serves as\nAssistant Chief of Police. Under the terms of the Employment Agreement, the Chief shall\noversee the Police Department and its divisions; serve under the direction of the City\nManager; and enforce the execution of all laws and ordinances governing the City of\nAlhambra.\nRecommended Action: City Council approve that certain Employment Agreement\ndesignating Garrett Kennedy as the Chief of Police effective May 11, 2023 on file in the\nOffice of the City Clerk as Contract No. C2M23-20 and by this reference incorporated\nherein and made a part hereof as though fully set forth herein; authorize the City Manager\nto execute the Employment Agreement; and, direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-66)

7. APPROVAL OF CONTRACT FOR FISCAL YEARS 2023-2024 AND 2024-2025 WITH\nTHE ALHAMBRA CHAMBER OF COMMERCE – F2M21-43, C2M23-24, M2M23-55\nThe City has contracted with the Chamber of Commerce for many years to provide\npromotional services on behalf of the City. Staff considers the services proposed for Fiscal\nYears 2023-25 and 2024-25 are essential to supporting the business community,\nengaging residents, promoting Alhambra, and encouraging partnerships within the\ncommunity. The following is a summary of a few of the services the Chamber of\nCommerce will be providing under the new contract: Participate with the City to support\nbusiness retention and economic development efforts including providing ombudsman\nassistance between prospective and existing businesses and City staff; and regularly\ncoordinate with property owners, commercial brokers, and developers to help address\nvacancies; Serve as Alhambra’s central information office for the community to promote\nAlhambra as a destination for businesses, residents, tourists, and Chamber members and\nnon-members; Provide special events including Lunar New Year Celebration, Alhambra\nState of the City, and Rose Court Luncheon; Develop guides, informational brochures,\nand digital assets including Alhambra Eats, a marketing website for dining destinations for\nthe community; and, Work with local schools to introduce students to local businesses and\ncareer opportunities including internships. Costs for the Chamber’s services have been\nproposed in the FY 2023-25 budget. The cost of $240,000 (or $120,000 per fiscal year)\nrepresents no increase in contract costs from the current fiscal year.\nRecommended Action: City Council execute a contract, subject of final language\napproval by the City Manager and City Attorney, to the Alhambra Chamber of Commerce\nin an amount not to exceed $120,000 for Fiscal Year 2023-2024 and $120,000 for Fiscal\nyear 2024-2025; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-55)

8. BUDGET APPROPRIATION FOR THE CHAPEL AVENUE AFFORDABLE HOUSING\nPROJECT – F2M20-71, M2M23-56\n4\n4-24-23\nOn January 31, 2022, the City entered into a Disposition and Development Agreement\n(“DDA”) for the construction of an affordable housing project on a surface parking lot\nadjacent to the City-owned parking structure on Chapel Avenue. The project proposes to\nbuild 44 affordable housing units on site. On February 27, 2023, the City Council\nauthorized the City Manager to execute an amended and restated DDA with Chapel\nHousing Partners, L.P., as well as, various project implementing documents. On March 9,\n2023, the City Manager executed an amended and restated DDA and various documents.\nAs the closing date approaches, Chapel Housing Partners, L.P. will be required to draw\nfunds from the Housing Asset Fund Account. Staff is requesting an appropriation of\n$4,500,000.00 from the Housing Asset Fund. There is sufficient funding from the Housing\nAsset Fund balance to cover the cost.\nRecommended Action: City Council approve a budget appropriation for the Chapel\naffordable housing project; and, direct staff to undertake the steps necessary to finalize\nthe Council’s action. (M2M23-56)

9. AWARD CONTRACT: PURCHASE OF ONE 10-YARD DUMP TRUCK – F2M23-6A,\nC2M23-25, M2M23-57\nThe current Public Works dump truck has been in service for 33 years and has reached\nits expected life span for usage. As such, staff is seeking to purchase one dump truck to\nreplace the aging vehicle though a cooperative purchase agreement. Cooperative\npurchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On August 5, 2021,\nSourcewell opened four bids for the procurement of roadway maintenance equipment with\nrelated accessories, attachments, materials and supplies. Sourcewell awarded contract\n080521-PBL to PB Loader on November 5, 2021 - a contract that does not expire until\nOctober 11, 2025. Sourcewell bid specifications included an option for purchasing dump\ntrucks for road maintenance; therefore, staff is recommending purchasing one new dump\ntruck vehicle utilizing this option.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to PB Loader in an amount not to exceed\n$287,551.85 for the purchase of one 10-yard dump truck for the Public Works Department;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-57)