Big Bear Lake — 2023-06-14

CLOSED SESSION PUBLIC COMMUNICATIONS\nAny member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items\nlisted on the Agenda, you must do so during Open Session.\nDECLARATION OF CLOSED SESSION ITEMS

1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 05/02/2023 THROUGH 05/25/2023 IN THE\nAMOUNT OF $1,279,462.58 AND THE APRIL 2023 TREASURER’S REPORT

1.10 RESOLUTION AWARDING CONSTRUCTION CONTRACTS AND PURCHASE ORDERS FOR\nTHE ANNUAL STREET REHABILITATION PROJECT\nCity Council will consider a formal resolution awarding construction contracts to S. Porter, Inc. and Bear\nValley Paving in support of the Fiscal Year 2023-24 Annual Street Rehabilitation Project. The project has\nbeen divided into two scopes of work, one for complete street reconstruction and one for street grinding and\npreparation for City staff to pave, will rehabilitate a collective 2.5 miles of City streets. Additionally, the City\nCouncil will consider approving a purchase order with Vulcan Materials to provide the necessary asphalt\nmaterial in support of the City’s paving efforts. The project is funded within the proposed Fiscal Year 2023-\n24 Capital Improvement Program Budget and work is anticipated to commence in early July 2023.\nEnvironmental Determination: This project is categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to section 15301.c Existing Facilities as repair and maintenance of existing\nstreets and highways.

1.11 RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO FINAL TOUCH\nCONSTRUCTION & DESIGN, INC. FOR THE CIVIC CENTER ROOF REPLACEMENT\nPROJECT\nCity Council will consider a formal resolution awarding a construction contract to Final Touch Construction\n& Design, Inc. (Fontana, CA) for the Civic Center Roof Replacement Project. This project will include the\nfull removal and replacement of the Civic Center roof, which is estimated to be in excess of twenty-years old\nand is showing signs of failure throughout the building. The replacement roof has an anticipated lifespan of\nthirty years or more. Work will commence in early July 2023 and will be completed prior to the next winter\nseason.\nEnvironmental Determination: This project is categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to section 15301.a Existing Facilities as repair and maintenance of an existing\npublic facility with no expansion of use.

1.12 RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO SANCON, ENGINEERING,\nINC. FOR THE SANITARY SEWER CURED IN PLACE PIPE PROJECT\nCity Council will consider a formal resolution awarding a construction contract to Sancon Engineering, Inc.\n(Huntington Beach, CA) for the Sanitary Sewer Cured in Place Pipe Project. This project will insert a cured\nin place pipe, also known as a liner, into existing sanitary sewer mains to inhibit and correct deficiencies\nsuch as root intrusion, pipe collapse, or erosion. This project will line approximately 9,000 linear feet of\nsanitary sewer pipeline.\nEnvironmental Determination: This project is categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to section 15301.b Existing Facilities as repair and maintenance of an existing\npublic utility system.

1.13 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH\nSTATEWIDE TRAFFIC SAFETY AND SIGNS, INC. FOR TRAFFIC CONTROL SERVICES IN\nSUPPORT OF THE TOUR DE BIG BEAR EVENT\nCity Council will consider a formal resolution authorizing a professional services agreement with Statewide\nTraffic Safety and Signs, Inc. (Statewide) for traffic control services in support of the Tour de Big Bear\nEvent. The City has historically supported the Tour de Big Bear event through the provision of in-kind\nservices valued at approximately $50,000 annually through the use of existing City staff. Historically, the\nstaff demands required of this event capture several weeks’ worth of staff time and result in additional\novertime hours. In an effort to maintain staff’s effort focused on the larger responsibilities of Public Works,\nstaff solicited proposals to contract out the traffic control services for the Tour de Big Bear event, which\nrepresents the largest single staff power impact. Statewide has solicited a proposal for these services and their\ncost proposal is in line with staff’s expectations and they are experienced in complicated and complex traffic\ncontrol deployments which demonstrate their ability to provide the needed services for this event.\nEnvironmental Determination: Under section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.14 RESOLUTION AUTHORIZING BID SOLICIATIONS FOR UPCOMING CAPITAL\nIMPROVEMENT PROJECTS AND FINDING THE PROJECTS EXEMPT FROM THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT\nCity Council will consider a formal resolution authorizing bid solicitations for upcoming Capital\nImprovement Projects that are contemplated within the proposed Fiscal Year 2023-24 Capital Improvement\nProgram budget. This procedural approval will allow staff to proceed with the bidding process and obtain\nthe necessary construction bids to advance the projects during this construction season. Upon completion of\nthese bid solicitations, staff will present the construction contracts for consideration at a future City Council\nmeeting and, at that time, will provide comprehensive project budgets, anticipated project costs and timelines.\nThe projects contemplated within this action include: Drainage Master Plan, Village Drive and Stocker Road\nSidewalk Improvements, Sewer Cleaning and Inspection Project, and the Cottage Lane Sewer Line\nReplacement Project.\nEnvironmental Determination: Under Section 15301 Existing Facilities of the California Environmental\nQuality Act (CEQA) Guidelines, these projects are categorically exempt and, therefore, no environmental\nreview is required.

1.15 RESOLUTION AUTHORIZING A PURCHASE ORDER FOR SANITARY SEWER MANHOLE\nCOVERS\nCity Council will consider a formal resolution authorizing a purchase order for Sanitary Sewer Manhole\nCovers. As a part of the annual operations for the Sanitation Division, the manhole covers are replaced due\nto damage or as a part of roadway construction projects. This purchase order is for two hundred of the City’s\nstandard manhole covers for use in support of the annual operations.\nEnvironmental Determination: Under section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.16 RESOLUTION ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT FOR 2023, UNDER PUBLIC RESOURCES CODE\nSECTION 21000 ET. SEQ.\nCity Council will consider a formal resolution adopting the 2023 Local Guidelines for implementing the\nCalifornia Environmental Quality Act (CEQA). These Local Guidelines implement the state CEQA\nGuidelines and will assure that the projects and activities processed through the City conform to the current\nlegislation.\nEnvironmental Determination: Under Section 15378(b)(5) of the California Environmental Quality Act\n(CEQA) Guidelines, this is not a project, and therefore, no environmental review is required.

1.17 PERFORMING ARTS CENTER PIANO DONATION\nCity Council will consider accepting a donation of a Mason & Hamlin baby grand piano from Douglas and\nVirgina Pfeiffer. Pursuant to the City’s Donation Policy, Administrative Policy No. 13-02, donations valued\nover $5,000 are required to be presented to, and accepted by, the City Council.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and therefore, no environmental review is required.

1.18 ORDINANCE OF THE CITY OF BIG BEAR LAKE, COUNTY OF SAN BERNARDINO, STATE\nOF CALIFORNIA, APPROVING ADJUSTMENTS TO THE DWP’S RATES, CHARGES AND\nFEES FOR WATER SERVICE\nCity Council will consider adopting an ordinance approving adjustments to the Department of Water &\nPower (DWP) rates, charges and fees for water service; and finding the action exempt from the California\nEnvironmental Quality Act. City Council introduced the ordinance, conducted the first reading of the title\nand waived further reading at the May 10, 2023 Regular Meeting.\nEnvironmental Determination: Under section 15378(b)(5) of the California Environmental Quality Act\n(CEQA) Guidelines, this action is exempt as measures involving the organization or administrative activities\nof a local government that will not involve direct changes in the environment as not being a project under\nCEQA.

1.19 RESOLUTION INCORPORATING THE DEPARTMENT OF WATER AND POWER APPROVED\nBUDGET FOR FISCAL YEAR 2023-24 INTO THE CITY BUDGET\nCity Council will consider a formal resolution authorizing the incorporation of the Department of Water\nand Power (DWP) approved budget for Fiscal Year 2023-24 into the City of Big Bear Lake’s budget. The\nDWP budget is presented to the City Council on an annual basis for review and input prior to being adopted\nby the DWP Board of Commissioners. As opposed to scheduling a Special City Council Meeting to review\nthe DWP Budget, City staff scheduled three (3) individual meetings on May 15 with the City Manager, the\nDWP General Manager, and no more than two (2) Councilmembers at a time to review the proposed DWP\nbudget and offer Councilmembers an opportunity to ask questions and provide input.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.\nITEMS REMOVED FROM THE CONSENT CALENDAR

1.7 RESOLUTION ADOPTING THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR\n2023-24\nCity Council will consider a formal resolution authorizing the adoption of the Statement of Investment Policy\nfor Fiscal Year 2023-24. The City’s formal Investment Policy prioritizes safety and liquidity over yield, and\nhas not changed from FY 2022-23.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.8 RESOLUTION ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24\nCity Council will consider a formal resolution that will establish the City’s appropriation limit for Fiscal\nYear 2023-24. Under State law, the City’s formal appropriations limit is $49,795,135 and the proposed FY\n2023-24 budget is below this limit.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

1.9 RESOLUTION AUTHORIZING THE EXECUTION OF A MEMORANDUM OF\nUNDERSTANDING WITH THE SAN BERNARDINO COUNTY DIVISION OF\nENVIRONMENTAL HEALTH TO SUPPORT EDIBLE FOOD RECOVERY PROGRAMS AS\nPRESCRIBED BY SB 1383\nThe City Council will consider a formal resolution authorizing the execution of an MOU with the San\nBernardino County Division of Environmental Health to support the City’s Edible Food Recovery Program\nthat is being implemented pursuant to SB 1383. Under this agreement, the County will provide resources to\nthe City to perform the required coordination, inspection, and enforcement of required edible food generators\nto comply with the requirements of SB 1383. These resources will augment the City’s limited staffing in\nproviding these required activities and the activities will be funded through revenues derived from required\npermits and fees for services to be paid by the participating food generators.\nEnvironmental Determination: Under section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

2.1 FISCAL YEAR 2023-24 BUDGET ADOPTION\nCity Council will conduct a public hearing to receive comments regarding the Fiscal Year 2023-24 City\nbudget. Following the public hearing, Council will consider formal resolutions authorizing the adoption of\nthe Fiscal Year 2023-24 budget, the approval and adoption of the Memorandum of Understanding (MOU)\nbetween the City of Big Bear Lake and the Teamsters Local 1932, General Employee Unit, and the FY 2023-\n24 salary schedule.\n2.1A RESOLUTION ADOPTING THE FISCAL YEAR 2023-24 BUDGET\n2.1B RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING\nBETWEEN THE CITY OF BIG BEAR LAKE AND THE TEAMSTERS LOCAL 1932,\nGENERAL EMPLOYEE UNIT FROM JULY 1, 2023 – JUNE 30, 2026\n2.1C RESOLUTION ADOPTING A PUBLICALLY AVAILABLE PAY SCHEDULE\nEFFECTIVE JULY 1, 2023 PURSUANT TO CALIFORNIA GOVERNMENT CODE\n7522.34\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

2.2 RESOLUTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE VILLAGE\nMAINTENANCE ASSESSMENT DISTRICT NO. 1-92 FOR FISCAL YEAR 2023-24\nCity Council will consider a formal resolution authorizing the levy and collection of assessments within the\nVillage Maintenance Assessment District for Fiscal Year 2023-24. The assessments support ongoing\nmaintenance activities within the Village area and property owners are assessed based upon the total amount\nof street frontage they own within the assessed area. The assessment amounts were adopted in June 2021\nthrough a noticed Proposition 218 hearing whereby the City Council approved a rate structure that included\na five-year rate increase through Fiscal Year 2025-26. The assessment for Fiscal Year 2023-24 is $33.00 per\nlinear foot and will result in a total collection of approximately $170,000 from the assessed parcels.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

2.3 RESOLUTION ADOPTING A WRITTEN REPORT REGARDING DEPARTMENT OF WATER\nAND POWER WATER STANDBY CHARGES FOR FISCAL YEAR 2023-24 AND DIRECTING\nTHAT SUCH CHARGES BE COLLECTED ON THE TAX ROLL\nCity Council will conduct a public hearing to receive comments regarding the placement of water standby\nfees on the FY 2023-24 tax roll, and will consider a formal resolution authorizing the adoption of a written\nreport concerning water standby fees and directing that the charges be collected via the tax roll in FY 2023-\n24. The proposed fee is $53 per vacant parcel, with additional charges for properties over one acre in size\ndependent upon the amount of street frontage. This fee has not been changed since FY 1991-92, and no fee\nchanges are proposed for FY 2023-24.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

2.4 RESOLUTION APPROVING THE PLACEMENT OF REFUSE FEES ON THE FISCAL YEAR\n2023-24 TAX ROLL\nCity Council will conduct a public hearing to receive comments regarding the placement of Refuse Fees on\nthe Fiscal Year 2023-24 tax roll and will consider a formal resolution to determine the amount of City Refuse\nFees to be collected via the tax roll.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

2.5 PUBLIC HEARING FOR THE PLACEMENT OF SEWER USER FEES ON THE FISCAL YEAR\n2023-24 TAX ROLL\nCity Council will conduct a public hearing to receive comments regarding the placement of the City’s Sewer\nUser Fees on the Fiscal Year 2023-24 tax roll. The Big Bear Area Regional Wastewater Agency (BBARWA)\nadopted rate for Fiscal Year 2023-24 will be considered at a separate public hearing scheduled for June 29,\n2023. Council will take formal action to establish rates and enable collection of the rates associated with\nBBARWA as well as the City Sewer User Fee on June 29, 2023.\nEnvironmental Determination: Under Section 15378 of the California Environmental Quality Act (CEQA)\nGuidelines, this is not a project, and, therefore, no environmental review is required.

3.1 RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO S. PORTER INC. FOR THE\nRATHBUN CREEK TRAIL, PHASE III PROJECT\nCity Council will consider a formal resolution authorizing a construction contract with S. Porter, Inc. for the\nRathbun Creek Trail Phase III. The Rathbun Creek Trail system was identified in the Rathbun Creek\nSustainability plan, which identified mobility and recreation opportunities along Rathbun Creek, and\nenvisions trails from the National Forest to Big Bear Lake. The Phase III section of the trail is proposed\nadjacent to Sonoma Drive from Elm Street to Moonridge Road. Upon the award of contract, work is\nanticipated to commence in July 2023 and will be completed this summer.\nEnvironmental Determination: This project is categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to Section 15301.c Existing Facilities as the minor alteration of existing streets\nand Section 15304 (h) Minor Alterations to Land as the establishment of bicycle trails on existing rights-of-\nway.

4.1 CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS

4.2 COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS